Dear Festival Vendors and Organizations,

The Beacon Sloop Club welcomes you to participate in our 2012 festival season! We hold several festivals each year to raise funds for our educational sailing vessel "The Woody Guthrie", to help build a community of environmentally aware citizens, and of course to have much fun and enjoy a relaxing day on the Hudson.

Our festivals are free and open to the public from 12:00 to 5:00PM. Our festivals take place rain or shine.  All Festivals will take place at the Beacon waterfront with the exception of the Strawberry Festival which will be held at Riverfront Park Setup begins at 9AM, no early birds please. All cars must be off the site by 11.

 DATES:   

Strawberry Festival   ………………………    Sunday June 10^th

            Corn Festival             ………………………     Sunday August 12^th

            Pumpkin Festival       ……………………… Sunday October 14^th

FEES: Free for Non-Profits Not Selling Merchandise

$25 for Non-Profits Selling Merchandise

Beacon Sloop Club

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$75 for Non-Profits Selling Food

$55 for a 10x10 Booth for Craft and Other Merchandise

$80 for a 10x20 Booth for Craft and Other Merchandise

$135 for a 10x10 Food Booth

Space is limited so please respond early. For crafts and other merchandise, our policy is first come, first served. The Beacon Sloop Club reserves the right to refuse any vendor. Vendors will need to supply all their tables, chairs, canopies, etc. We encourage local vendors and handcrafted goods.

Food vendors must obtain and display a Food Service Permit issued by Dutchess County NY.  The Beacon Sloop Club may require vendors to obtain and submit a certificate of insurance. In keeping with our environmental mission we ask that all disposable serviceware, including cups, utensils, plates, and other take-out containers, must be ASTM, BPI, or USCC Certified Compostable items only. No Styrofoam or plastic. If you have questions on serviceware, contact Tom LaBarr at 845 831 4267. No generators.

To register please fill in the application below with a check made payable to THE BEACON SLOOP CLUB and mail to Rosemary Thomas, P.O. 430, Hughsonville, NY 12537.  There is a $20 late fee if we do not receive your application and payment 3 weeks before the festival.  If you have questions, please contact Rosemary Thomas at rmthomas99@yahoo.com or tel: 845-463-4660.   For more information on our club, directions, or a copy of this letter, visit www.Beaconsloopclub.org.

Please let us know if you have any special needs.  See you at the river!

Rosemary Thomas, Vendor Coordinator

………………………………………………………………………………………………………………

Beacon Sloop Club Festivals:  please check the ones for which you are applying:

___ Strawberry            ___ Corn             ___ Pumpkin

Amount Enclosed  $  ________

Name _____________________________  Name of Organization/Business ______________________________

Address ______________________________________________________________________

Phone _________________________      Email _____________________________________

Describe your organization/merchandise/food items: _______________________________________________

 __________________________________________________________________________________________________

Pursuant to NY State law, please supply your NY State Sales Tax ID number, if appropriate. _____________________

I have read the above vendor letter and agree to its terms.  I understand that vehicles will not be permitted on the park grounds after 11am.  I agree to remove all garbage from the grounds relating to my booth at the conclusion of the festival.  The Festival takes place rain or shine.  I understand that there are no refunds and that vendors assume all risk of loss or damage to persons or property and waive all claims against the Beacon Sloop Club or the City of Beacon.  Vendors, who do not abide by the Beacon Sloop Club policies, will not be invited to return for future festivals.

Signed: ___________________________________________________________Date:______________